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VTF Ltd Privacy Policy


As an employer VTF Ltd collects and processes your personal data for employment and application for employment purposes. We will process your personal data in accordance with the Data Protection Act and other relevant legislation, and not disclose your personal data to any other third party, unless allowed or required to do so under the Data Protection Act. For further details about the processing of your personal data please see the Full Privacy Notice available on the website.

Full Privacy Notice:

This Privacy Notice tells you what to expect when the company collects and uses your personal data for employment and application for employment purposes in accordance with the Data Protection Act / General Data Protection Regulation.

Data Controller Mr Steve Gilliatt

Our contact details Unit 14, Allen’s Business Park, Saxilby, Lincoln, Lincolnshire, LN1 2LR.

The purpose we are processing your personal data for is

Administration and maintenance of employee records and the activities required for the support and management of our current and former workers, applicants and Elected members, including:

1. Recruitment, Selection & Termination,

2. Pay, Allowances, Pensions, Deductions and Benefits,

3. Working Arrangements and Leave,

4. Managing Performance and Conduct,

5. Managing Attendance and Employee Support,
6. Appraisals, Supervisions and Training.

Using your personal information for other purposes

We will not process your personal data for any other purpose than that for which it was collected, without first providing you with information on that other purpose and seeking your consent if applicable; except were we are required to disclose your personal data in accordance with legislation for example in relation to the prevention and detection of crime, counter terrorism, safeguarding, legal proceedings or to protect interests of you or another.


Organisations acting on our behalf to process your personal data

Wright Vigar Ltd 

Paul Roach MAAT 

NEST pensions

The fair and lawful basis we are processing your personal data on is

Processing basis 1: Processing is necessary in order to meet our duties as an employer (Article 6 1 c compliance with a legal obligation and Article 9 2 b carrying out obligations and exercising specific rights in relation to employment).

Processing basis 2: Processing necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract (Article 6 1 b re contract of employment or for the provision of a service to commercial client.)

Processing basis 3: the data subject has given consent to the processing of his or her personal data for one or more specific purposes (Article 6 1 a and 9 2 a).

Processing basis 4: the processing of the data is necessary for a legitimate interest of the company.

Am I required to provide the Company with my personal data

You are required to provide the minimum personal data necessary for us to manage your employment application and if successful your employment with us. Failure to provide the minimum necessary personal data we require could prevent us offering you employment or impact on your pay and conditions.

Does the Company’s processing of my personal data involve automated decision- making, including profiling?  No


Can I withdraw my consent for processing?

 You can withdraw your consent for the processing of your personal data at any time if that processing is on the sole basis of your consent (Processing basis 3)

Who we will share your personal data with

1. HM Revenue and Customs;

2. Pension Schemes;

3. 3rd party consultancy

4. Central Government Departments;

5. Financial organisations;

6. Educators and Examining bodies;

7. Professional Bodies;

8. Law enforcement agencies and bodies;

9. Courts and Tribunals;

10. Legal representatives;

11. Ombudsman and Regulatory bodies;

12. Service providers;

13. Debt collection and tracing agencies;

14. Trade Unions; With your explicit consent:

15. Credit Reference Agencies;

16. Mortgage Providers, Housing Associations and landlords.

To support TUPE arrangements the minimum necessary personal data and special categories of personal data will be passed to the new employer transferee.

Transfers of personal data to a third country

Not routinely disclosed or transferred to recipients outside of the UK


How long we will retain your personal data for

Your personal data is retained in accordance with our legal obligations, which are set out the Human Resources section of our retention schedule.

What are my rights in relation to my personal data?

You have the right to access the personal data we hold about you; to request we rectify or erase your personal data; to object to or restrict processing in certain circumstances; and a right of data portability in certain circumstances. More information on your rights can be found at https://ico.org.uk/

Who can I complain to?

If you are dissatisfied with how we have processed your personal data you can contact the Data Protection Contact to request an internal review.

If you are dissatisfied with the outcome of the internal review, they have the right to appeal directly to the Information Commissioner for an independent review. https://ico.org.uk/concerns/


Contact details for our Data Protection Office

Mr Steve Gilliatt

Unit 14, Allen’s Business Park, Saxilby, Lincoln, Lincolnshire, LN1 2LR.

01 June 2018

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